Hi here's a bit of an update. I tried to call the organisers this morning but there was no answer so I sent them a message. Here is the reply.

Hi Darren,

Thank for the enquiry. Currently the hotel is full and we do not have
three rooms available. However, we will ask some of the other clubs that
are holding rooms if they have a room that is not required.

We do have space in the Etap hotel which is next door to the Ibis. This
is a modern hotel but there is no restaurant or bar so people tend to
walk next door to use the bar in the Ibis. A triumph club has expressed
an interest in this hotel but has not yet booked.

With regards

Holly