Originally Posted by PNA
Jason,
I informed my contact early on that'd we'd come do a site visit and to confirm all the logistics. I already know the layout and where they want the cars but I have a laundry list of things I want to check in with them on.
Short list just as examples of items to check on:
Signage
Tables / chairs (they already said we could use some of theirs)
Bathrooms (they have bathrooms inside but they may have some portajohns as well -- or we may need some)
Audio / Music (we are going to set something up aren't we -- so we can use a mic for announcements) - If someone has a good system we can use I won't have to ask them
Access to power (shouldn't be an issue but just want to check)
Food / Water / Soda (Do we want to sell dogs / burgers? or other food?) - They do have food / drinks (cheese / meat boards etc in the wine tasting area and I don't want to infringe on their sales - so if we want to do something easy / simple let me know - for I'd want to respect this aspect of things for them)
There's more, but you get the idea. Do you want me to call and set up a time? I'll ask about weekend dates if available. When? May? June?
Let me know.
Good points Paul, I would stray away from "selling" food at the show. At the most, COM should have a barrel or cooler of (free) water for participants but I would encourage participants to patronize the winery's refreshment stands. The winery will thank us later. Paul, if you know the layout of the car show grounds would it be possible for you to "mark up" a showfield diagram for our event(i.e. which classes are placed where, registration booth, sign placement, etc.)? I suggest we place a poster board/sign with the class and Chrysler product equivalent vehicle on the sign as well. WE HAVE TO ASSIGN A MEMBER TO EACH CLASS to ensure proper placements.